Project Manager – Specialist (Level 3)

The Halifax Group has potential upcoming contract opportunities under the category of P.9 Project Manager – Specialist (Level 3) for one of our Government of Canada clients.

Start Date: TBD

Security Clearance: Enhanced Reliability

Tasks:

  1. Support the client in determining project organization structure, roles and responsibilities;
  2. Define change management and communication plan;
  3. Develop project charter and implementation plan;
  4. Identify and obtain support from other functions where required;
  5. Prepare overall project required initiation deliverables;
  6. Support the development of the work plan, schedule and budget;
  7. Support the client in the development of project kick-off activities;
  8. Deliver required baseline change requests when approved by senior management;
  9. Develop objectives, activity plan and schedule;
  10. Review reports and communications;
  11. Schedule and conduct consultations;
  12. Consolidate consultations findings and assess strengths, weaknesses and opportunities;
  13. Plan and facilitate program implementation;
  14. Define and document project team’s development objectives;
  15. Determine resource requirements (HR and financial), project management office composition, roles, responsibilities and terms of reference for the team;
  16. Design, implement and monitor operations of the project office against established goals, objectives and milestones as defined in the project charter and implementation plan;
  17. Coach, mentor and direct project staff in project management processes (as defined by the Project Management Institute), good practices, methodologies, tools, and requirements as defined within the departmental IMP;
  18. Develop results based management framework with identified Key Performance Indicators (KPIs) to measure the effectiveness of the project office and its supporting processes;
  19. Create the data collection methodology, calculate and report on the KPIs identified in the results based management framework;
  20. Contribute to the organization’s strategic and business planning initiatives, including the directorate’s operational plan, if necessary;
  21. Develop and document project office control and reporting procedures to manage changes in the PMO implementation plan;
  22. Develop and document control and reporting procedures and the change control process for all projects (as applicable);
  23. Develop and document the risk and issue management processes to be used by the project;
  24. Identify, treat, and manage risks and issues;
  25. Establish quality control processes by which the project will be managed and must adhere to;
  26. Monitor all aspects of the project;
  27. Transfer functional and technical knowledge to the departmental project teams through individual and group training, demonstrations, written instructions and documents on an ongoing basis throughout the life of the project; and
  28. Maintain all project artifacts as per established document management requirements for the department and TB policy.

Deliverables:

  1. Project kick-off report;
  2. Governance and team structure;
  3. Communication Plan;
  4. Change Management Plan;
  5. Project charter;
  6. Implementation plan including sub-plans on risk management, schedule, scope, cost and time management;
  7. Fully documented operational processes and practices of how the projects or set of projects will operate and guidance provided to project managers on the project management processes to deliver the identified projects consistent with the departmental requirements and which support effective senior management oversight;
  8. Quality management framework by which each project will be managed;
  9. Monthly reporting framework for all projects;
  10. Project document management processes – consistent with TB and departmental policy requirements;
  11. Standard resource load report to be used by all project managers (as applicable by branch). This report must be designed in such a way as to identify resource loads, resource conflicts, risks, and interdependencies including but not limited to resource allocation and work analysis, and resource load so as to identify risks, gaps, conflicts, inter-dependencies not met to aid in the identification of slippage; and
  12. Bi-weekly status report documenting the progress of the work described above in Tasks, including difficulties which may affect overall schedule and planned tasks for the next reporting period. The status report must include:
    1. Activities completed within the reporting period;
    2. Planned activities for the next reporting period;
    3. Risks/issues that will require the attention of the Project Authority;
    4. Corrective actions required; and
    5. Cost and schedule performance of the project and/or PMO.

Role Requirements:

  • Must have a University Degree or College/CEGEP Diploma related to computer science, information technology, project management, or engineering from a recognized post-secondary institution; and
  • Must have 10 years of experience in the last 15 years performing tasks that are the same or similar to items o, p, q, r, s, u, w, x, and y listed under the “Tasks” heading above.